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PRIVACY POLICY
Dear Traveller:
Your privacy is important to us. This policy tells you what information we gather about you, how we would use it, to whom we may disclose it, how you can opt out of the collection, use or disclosure of your personal information, and how to get access to the information we may have about you.
Collecting Information
We collect information about travellers such as name, address, phone number, e-mail address, web site, interests and preferences. We may collect the information from you directly, or from a member of your family. We may obtain it by telephone, in person, by mail, by fax or by e-mail. We may keep the information in written form or electronically.
By providing this information to us, you enable us to serve you. Many times, travellers provide us with their contact information so that we may send them a copy of our Traveller’s Companion directory, which they have requested.
Using Information
We use the information collected to fulfill your requests, to perform market research, to promote our association’s consumer products, and to provide further information to you about our members and our province.
We will retain your personal information only for as long as required by law or as necessary for the purposes for which it is collected. Your personal information will not be used for other purposes without your consent.
Disclosing Information
We will not disclose any personal information collected about you to anybody else, unless required to do so by law, except when we provide the information to firms we retain to assist us in forwarding additional information to you. If our members request it, we may provide this information to them so that they may send you information that they feel will be of interest to you. We will not otherwise sell, transfer or trade any mailing list which includes your information.
We will comply with all laws which require us to supply the information to government agencies and others.
Keeping Information Secure
We will keep written information in a secure place in a locked cabinet. If the information is stored electronically, it will be password-protected and available only to those members of our staff who require it.
Access to Information
If you wish to review the personal information we keep about you, please contact our Privacy Officer at the address set out below. At your request, subject to applicable law, we will delete your personal information from our records.
Obtaining Your Consent
By providing personal information to us, you are consenting to us using it for the purposes set out above and disclosing it to the parties described above. If you do not want us to use any personal information about you, or wish to limit the use or disclosure of such personal information by us, please contact the Privacy Officer at the address set out below by mail, fax or e-mail.
Contacting Us
We may be contacted by mail, fax or e-mail as follows:
Privacy Officer: Bruce Gravel, President, Ontario Accommodation Association
347 Pido Road, Unit 2, R.R. 6, Peterborough, Ontario, Canada, K9J 6X7
Fax: (705) 745-4983
E-mail: info@ontarioaccommodation.com
December 18, 2003
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